You really have to ask your specific accountant for help as tax information can make a difference but for me, I took the time to enter every single item I sell as products for clients along with each session type that I have. My biggest suggestion when setting it up is trial and error. I’m not going to lie, setting up Quickbooks is overwhelming. Or, maybe they booked a high school senior session with me, well, I can look up exactly what we ordered for their older sibling and see what we had extras of and adjust their new invoices accordingly. Sometimes I’ll have a client come back the next year wanting to order Christmas cards and can’t remember how many they ordered the year before, I just check out their past invoices. But my favorite reason for using Quickbooks for my clients is because I can look up their past order history. Once payments are made, it gets entered in Quickbooks. If they want to pay with a credit card or set up payments, we then create a duplicate of the exact same invoice in Shootproof and then they do those payments there. If clients pay with cash or a check, it gets recorded here and nothing is created in Shootproof. So, I create my invoices in quickbooks and that’s the official place I keep track. I’ve already gone over how I utilize Shootproof in a previous post and that’s what I use for my actual invoicing but I also use Quickbooks to keep track of my overall accounting for my business. □Īs a photographer, one of the major things we do in our business is send invoices to our clients. The cheapest online subscription version is $10/month so basically, you’re saving a lot by just purchasing the desktop version. So for me, it’s about $200 to purchase the desktop version, divide that by five year (I purchase the newest version every five years) and that’s about $40/year I’m spending for the program. After talking to my accountant, he said, in reality, my desktop would be a better investment since I don’t need to update yearly because I don’t do payroll. For me, I love the one time investment instead of having to be locked into paying monthly. I personally use the Quickbooks Desktop version and love it but I also have heard many great things about the online monthly subscriptions as well. So what exactly is Quickbooks? Well, Quickbooks is an accounting software program that helps keep you organized and puts everything in one place. Yes, we love Quickbooks and cannot wait to dive into it!! We hope something we’ve mentioned will resonate and you’ll find Quickbooks or another accounting software to help get you organized and ready to launch into your business for 2019. We’re on a mission to help photographers get organized in 2019 and one of the most important things in a business is to know your numbers, have a tracking system to keep clients invoices organized and a place to enter business expenses and sales tax information. Client Invoicing, Vendor Business Expense Tracking & More for Keeping Photographers Organized
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